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Online holiday wallchart

The holiday wallchart, without the wall

Leavepad turns the office holiday wallchart into one that fills itself in. Every booked holiday, sick day and bank holiday appears on a colour-coded chart the whole team can see, from the office, from home or from a phone.

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Leavepad holiday wallchart for a month, with each employee's annual leave, study leave, sickness and pending requests colour-coded

Sound familiar?

Only useful if you're in the office

The wall planner hangs by the kitchen, so anyone working from home books holiday blind and finds out about the clash later.

Out of date by Wednesday

Someone books holiday by email and forgets to write it on the chart, so the chart says one thing and the spreadsheet says another.

A new chart every January

Each year the old one comes down, a new one goes up and every booking for the new year has to be copied across by hand.

Colour-coded

The same colour key, without the pens

Give every leave type its own colour, just like the stickers on a paper wallchart: annual leave in green, sickness in red, TOIL in blue. The colours carry through to every bar on the chart, so the whole month reads at a glance.

  • A colour for every leave type
  • Pending holiday shown in a lighter shade
  • Bank holidays marked on every row

Always current

Fills itself in with every booking

Nobody has to write on the wallchart. Holiday appears the moment it's requested, turns solid when it's approved and disappears if it's cancelled, so the chart is always the same as the record.

  • Requests appear straight away
  • Approved and pending clearly different
  • Cancelled holiday removed automatically

Bank holidays and closures

Bank holidays and closures already on the chart

Import the year's bank holidays in one click and add the days your company closes, like Christmas Eve. They're marked on everyone's row and never counted as holiday.

  • Bank holidays imported for any year
  • Company closure days added in seconds
  • Never deducted from anyone's allowance

What the paper wallchart couldn't do

Visible from anywhere

Office, home or on the road, everyone sees the same chart in their browser.

Week, month or 30 days

Zoom out to see the whole month or the next 30 days, or in to see a single week day by day.

Book from the chart

Request holiday straight from the calendar page, with the whole team's plans in view.

Rolls into next year

No new chart in January. The next year's holiday is already there, and unused days carry over.

Holiday allowances too

Unlike a paper chart, Leavepad also counts how many days each person has used and has left.

Reasons kept private

The chart shows who's away and the leave type. Notes stay between the employee and their manager.

What Leavepad replaces

One online holiday wallchart everyone can see, instead of the laminated wall planner, the dry-wipe pens and the photo of it on someone's phone.

  • Online holiday wallchartA laminated wall planner
  • Colour-coded leave typesStickers and dry-wipe pens
  • Bookings on the chartRemembering to write them up
  • Bank holidaysShading them in each January
  • Visible to remote staffA photo of the chart in a group chat
  • Next year's chartCopying every booking across

Guide

How to replace a paper holiday wallchart

A paper wallchart works because everyone can see it at a glance. Keep that, lose the pens. These steps move you to an online wallchart without losing anything along the way.

  1. 1

    Keep your colour key

    Write down the colours your wallchart uses for each kind of leave and use the same ones online. People already know them, so the new chart reads instantly.

  2. 2

    Copy across what's already booked

    Add every holiday already on the chart from today onwards, as approved bookings. Leave the past alone unless you need it for balances.

  3. 3

    Mark bank holidays and closures

    Import this year's bank holidays and add any days the office closes. They'll show on every row, just as they were shaded on the wall.

  4. 4

    Make the online chart the only chart

    Two charts drift apart within a week. Take the paper one down on the day you switch, and ask everyone to book holiday online from then on.

  5. 5

    Put it where people already look

    Bookmark the calendar on the office screen or pin it in your team chat, so checking the chart is as easy as walking past the wall.

Free holiday planning tools

Online holiday wallchart: FAQ

What is a holiday wallchart?

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A holiday wallchart is a year or month planner, traditionally on the office wall, with a row for each employee and their holidays marked in colour. An online holiday wallchart does the same job in a browser, and fills itself in from holiday requests.

Is there a free holiday wallchart?

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Paper wallcharts and spreadsheet templates are cheap, but they need updating by hand and can only be in one place. Leavepad is an online wallchart that updates itself with every booking, and you can try it with your own team.

Can staff see the wallchart from home?

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Yes. The wallchart is in the browser, so everyone sees the same up-to-date chart wherever they're working, including on a phone.

Can I colour-code the wallchart?

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Yes. Every leave type has its own colour, chosen from a palette designed to stay readable. Pending requests are shown in a lighter shade of the same colour.

Does the wallchart show bank holidays?

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Yes. Import bank holidays for the year in one click and add your own closure days. They're marked on the chart and never counted against anyone's holiday allowance.

Can I see a whole month at once?

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Yes. Switch between a month view, a rolling 30-day view and a week view for the detail.

What happens to the wallchart at the end of the year?

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Nothing needs doing. The chart simply carries on into the next year, with any holiday already booked for January in place and unused days carried over up to your limit.

More ways to use Leavepad

Built for every kind of team

Take the holiday wallchart off the wall

Set up Leavepad for your team in a few minutes. Invite your people and they can book time off today.

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