PTO tracker for remote teams

Know who's out, wherever they work

In a remote team, nobody sees an empty desk. Leavepad is the PTO tracker that gives everyone one shared calendar of who's off and when, with dates in your company's time zone and public holidays on the calendar.

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Sound familiar?

Silence you can't explain

A message goes unanswered for a day before someone mentions it's a public holiday where they live.

Out-of-office spread across tools

Some people post in chat, some update their calendar, some just set a status, and nobody has the full picture.

Approvals stuck in a time zone gap

A request waits overnight in someone's inbox because the manager is eight hours ahead.

Time zones

Leave dates that mean the same day for everyone

Every company in Leavepad has a time zone, and all leave dates follow it. A day off starts and ends on the same calendar day for the whole team, whether they work from Lisbon or Los Angeles.

One company time zone for every date
Your working week, including non-standard ones
Working days counted the same way for everyone

Public holidays

A remote team holiday calendar with every day that matters

Import your country's public holidays in one click, then add the extra days your team observes. They show on the calendar for everyone and are never taken from anyone's PTO.

National holidays imported for any year
Add company days off and other countries' holidays
Never counted against PTO balances

Approvals

Approve time off from anywhere, in one click

Requests go straight to the right manager, who approves or declines from any browser. Nothing waits for someone to be back at their desk.

Approve or decline with a note
Pending requests visible on the calendar
Admins can approve for anyone who's away

More ways Leavepad helps remote teams

One out-of-office calendar

Approved and pending leave for the whole team in one place, so you can plan meetings and handovers.

Entities per country

Hire through separate companies? Run each as its own organisation with its own holidays and working week.

Your PTO policy

Vacation, sick leave, parental leave, or a no-limit type for unlimited PTO, each with its own rules.

Balances everyone can see

Each person sees their remaining PTO, updated the moment a request is approved.

Book on behalf

Log sick leave for a teammate who can't, so the calendar stays right.

Secure by design

Row-level security keeps every company's data separate, wherever your people log in from.

What Leavepad replaces

One leave management system for remote teams, instead of the spreadsheets, messages and wall charts you use today.

With LeavepadInstead of

Out-of-office calendarStatus emojis and calendar invites
Time off requestsDMs to a manager in another time zone
Public holidaysAsking who's off on Friday
PTO balancesA spreadsheet nobody can find
Leave across entitiesA separate tracker per country

Guide

How to manage time off in a remote team

Remote teams don't need more rules for time off, they need more visibility. These five steps give everyone the same picture.

1
Write a remote-friendly PTO policy
Cover allowances, how to request time off, notice for longer breaks and which public holidays the company observes. Keep it in one place everyone can find.
2
Keep one source of truth for who's off
Chat statuses and personal calendars drift. Use one shared leave calendar and ask everyone to book through it.
3
Put public holidays on the calendar
Add the national holidays your team observes and any company days off, so nobody schedules a meeting on someone else's holiday.
4
Set expectations for approvals
Agree how quickly managers respond to requests, and let admins step in when a manager is away or asleep.
5
Plan handovers across time zones
Before someone goes off, agree who covers their work and note it on the request, so colleagues in other time zones know who to ask.

Free leave calculators for remote teams

PTO tracker for remote teams: FAQ

How do remote teams track time off?

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The simplest setup is one shared leave calendar everyone can see, with requests and approvals in the same tool. Leavepad replaces scattered chat messages and calendar invites with one place that shows who's off and how much PTO each person has left.

Does Leavepad handle different time zones?

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Yes. Every company has a time zone and all leave dates follow it, so a day off is the same calendar day for everyone looking at it, wherever they are.

What about public holidays in different countries?

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Import your main country's public holidays in one click, then add the extra days other team members observe. If you employ people through separate entities, each can be its own organisation with its own country and holidays.

What's the best way to show out of office in a remote team?

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Keep one shared calendar of approved leave that everyone can check before booking a meeting, rather than relying on chat statuses. Leavepad updates it automatically with every approved request.

Can Leavepad track unlimited PTO?

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Yes. Create a leave type with no limit. Requests still go through approval and show on the calendar, so you keep visibility of who's off without a balance to count down.

Can people check who's off before scheduling a meeting?

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Yes. Everyone can see the team calendar with approved leave and public holidays, so it's easy to check before booking a meeting or a release.

Built for every kind of team

Retire the holiday spreadsheet

Set up Leavepad for your team in a few minutes. Invite your people and they can book time off today.