Annual leave tracking for four-day week companies

Annual leave that understands a four-day week

Most leave tools assume Monday to Friday. Leavepad lets you set your own working week, so a week off on a four-day week costs four days, your day off never comes out of anyone's allowance and the calendar shows your real week.

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Sound familiar?

A week off that costs five days

Tools built for a five-day week take Fridays from people's allowance even though nobody works them.

Allowances converted by hand

Someone has to turn a 25-day allowance into the right number for a four-day week and keep it right every year.

Bank holidays on your day off

When a bank holiday falls on the day nobody works, who gets what? The spreadsheet never quite agrees.

Working week

Set your four-day working week once

Choose the days your company works, such as Monday to Thursday or Tuesday to Friday. Leave, balances and the team calendar all follow your week from then on.

Any combination of working days
Non-working days shaded on the calendar
Set once in company settings

Holiday calculation

A week off costs four days, not five

When someone books a week away, Leavepad counts only the days your company works. No conversions, no rounding, no arguments about Fridays.

Only working days come off the balance
Weekends and your day off are never counted
The day count shows before a request is sent

Bank holidays

Bank holidays on a four-day week, handled

Import your country's public holidays in one click. A bank holiday on a working day is never taken from anyone's allowance, and one on your day off simply isn't a working day.

Bank holidays imported for any year
Never counted against anyone's balance
Add or remove days to match your policy

More ways Leavepad helps four-day week companies

Allowances in your days

Set the yearly allowance in your own working days, such as 20 days on a four-day week.

Different patterns, adjusted

Adjust any person's balance if they work a different number of days from the rest of the company.

Carry-over in the same units

Unused days roll into the new year up to your limit, counted in the days your team works.

One-click approvals

Requests go to the right manager, who approves with the team calendar in view.

A calendar of your real week

Non-working days are shaded, so nobody mistakes your day off for everyone being on holiday.

Every leave type

Holiday, sick leave, parental leave and more, each with its own allowance and rules.

What Leavepad replaces

One leave management system for four-day week companies, instead of the spreadsheets, messages and wall charts you use today.

With LeavepadInstead of

Working-day mathsConverting every request by hand
Four-day week allowances25 days quietly becoming 20 in a spreadsheet
Bank holidays on your day offDebates over who gets what
Team calendarFridays that look like everyone's off
Carry-overRecalculating in different units

Guide

How to calculate holiday entitlement on a four-day week

Holiday on a four-day week is simple once you work in weeks rather than days. Here's the method most UK employers use.

1
Start from weeks, not days
UK workers are entitled to 5.6 weeks of paid holiday a year. Any extra your company gives is easiest to think of in weeks too: 25 days on a five-day week is five weeks.
2
Multiply by the days worked each week
Statutory leave on a four-day week is 5.6 × 4 = 22.4 days. A five-week company allowance becomes 5 × 4 = 20 days.
3
Decide how bank holidays are treated
The 5.6 weeks can include bank holidays. Say clearly whether your allowance is on top of bank holidays or includes them, especially when one falls on your day off.
4
Check compressed hours separately
If people work full-time hours in four longer days, a day of leave is a longer day. Keep allowances in days of your own working week so a day off is always a day off.
5
Set it once in your leave tracker
Set your working week and the allowance in your own days, then let the tool count only working days for every request.

Free leave calculators for four-day week companies

Annual leave tracking for four-day week companies: FAQ

How much annual leave do you get on a four-day week?

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Usually the same number of weeks as on five days, converted to working days. In the UK, the statutory 5.6 weeks becomes 22.4 days for someone working four days a week (5.6 × 4). A company giving 25 days on a five-day week would typically give 20 on a four-day week.

Do you get bank holidays on a four-day week?

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There's no automatic right to bank holidays off in the UK; they can count towards the 5.6 weeks. On a four-day week, a common approach is that bank holidays on a working day are paid days off and ones on the non-working day are simply not counted. Write your rule into the policy.

How do public holidays work in Leavepad on a four-day week?

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Leavepad never takes public holidays from anyone's balance and only counts your working days, so a holiday on your day off costs nothing and one on a working day is a free day off.

Is holiday counted in hours or days on compressed hours?

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Either can be fair. Leavepad counts leave in days of your company's working week, which works well when everyone works the same pattern. If people work different hours, adjust individual balances so each allowance matches their hours.

Can we choose which day is the day off?

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Yes. The working week is a company setting: pick any combination of days, such as Monday to Thursday or Tuesday to Friday. Leave and the calendar follow it.

What if some people still work five days?

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The working week is set for the whole company, and admins can adjust any person's balance so their allowance matches their pattern. Use the free pro rata holiday calculator to work out the numbers.

Built for every kind of team

Retire the holiday spreadsheet

Set up Leavepad for your team in a few minutes. Invite your people and they can book time off today.